Human Resources

HR paperwork that doesn’t depend on memory.

For HR managers and the office and operations managers who handle HR on top of everything else. Much of the week goes to checklists, missing forms and reminders. Chronosero designs workflows that keep that work moving, while decisions about people stay with people.

Workflow demonstration · fictional data
  1. New hire confirmedStart date Nov 4
  2. Human review: HR confirms start details
  3. Tasks createdHR, IT, payroll
  4. Documents sent for signature4 documents
  5. Progress trackedReady for day one

Where the time goes

Every hire starts a dozen small tasks.

HR work in a growing business is rarely one big job. It’s a steady stream of forms, requests and reminders that depend on someone remembering them.

  • A checklist rebuilt for every hire

    Paperwork, accounts, equipment and orientation are coordinated by email, and each new hire starts from a blank list.

  • Forms that go missing

    Knowing which new hire still owes an emergency contact form or a signed document means checking folders one by one.

  • Acknowledgments nobody can confirm

    When the handbook or a policy changes, finding out who hasn’t signed off takes a spreadsheet and a lot of follow-up.

  • Certifications that quietly expire

    Licenses and required certifications lapse unless someone is watching the dates for every employee.

  • The same questions, every week

    Routine questions about time off, holidays and where to find a policy land in an inbox and wait for a reply.

  • Departures with loose ends

    When someone leaves, account access, returned equipment and handoffs are easy to lose track of.

Example workflows

What these workflows can look like.

A few examples of the administrative HR work Chronosero designs workflows for. Each one is shaped around your process during discovery.

New-hire checklist

Today
After an offer is accepted, HR emails IT, payroll and the manager separately and keeps track of who has done what.
With a workflow
A confirmed hire starts one checklist with tasks for HR, IT, payroll and the manager, including account requests, equipment and orientation invitations on the calendar.

A person decidesHR confirms the start date, role and manager before any tasks go out.

Document collection and signatures

Today
New-hire forms are sent by email, returned in pieces, and filed by hand once someone notices they came back.
With a workflow
The new hire gets the forms your team has approved, signed documents are named and filed to the employee’s folder, and anything still missing is listed.

A person decidesHR reviews what came back. Any required forms are handled by a person.

Policy acknowledgments

Today
A revised policy goes out to everyone, and finding who hasn’t acknowledged it means comparing a list of names by hand.
With a workflow
The policy is sent to the employee groups it applies to, acknowledgments are recorded as they arrive, and reminders go to anyone who hasn’t responded.

A person decidesHR decides what to do about anyone who still hasn’t acknowledged it.

Certification and license expirations

Today
An expired certification is discovered when someone asks for a current copy.
With a workflow
Certifications and licenses are logged with their expiration dates, and the employee and their manager are reminded well before the date.

A person decidesHow to handle work that requires a certification that isn’t current.

Routine handbook questions

Today
Questions like “how many holidays do we get?” arrive by email and wait until someone looks up the answer.
With a workflow
Routine questions are sorted from the HR inbox, and a draft answer is prepared from your approved handbook with the section it came from.

A person decidesHR reviews every answer before it is sent. Sensitive questions go straight to a person.

Offboarding task list

Today
When someone leaves, access removal, equipment returns and final paperwork depend on a string of emails.
With a workflow
A confirmed departure starts tasks for HR, IT, payroll and the manager. Access removal and returned equipment stay open until someone confirms them.

A person decidesThe departure itself, final pay and anything sent to the employee.

From offer accepted to day one

The steps between a signed offer and a new hire’s first morning, with a person confirming the details at the start and checking what’s left before day one.

Workflow demonstration · fictional data

New hire · start date Nov 4

  1. Oct 21Offer accepted. Start date set for Nov 4.
  2. Oct 21HR confirms start date, role and manager (a person decides)
  3. Oct 22Tasks created for HR, IT and payroll. 4 documents sent for signature.
  4. Oct 28Reminder sent: 1 document still unsigned
  5. Oct 30IT confirms accounts and laptop are ready
  6. Nov 1HR reviews open items before day one (a person decides)
  7. Nov 4Day one. Orientation is on the calendar.

Human control

Automation handles the checklist. People decisions stay with people.

Workflows handle the collecting, filing, tracking and reminding. Anything that affects someone’s job, pay or privacy stays with the people responsible for it.

  • Hiring decisions and offers
  • Pay, benefits and payroll changes
  • Leave, accommodations and anything medical
  • Discipline, investigations and terminations
  • Required employment forms and how they are handled
  • Any answer sent to an employee about policy

Connection

Your systems, connected.

HR workflows usually connect these kinds of systems.

  • Email
  • Forms
  • Documents
  • Cloud storage
  • Spreadsheets
  • Calendar
  • Notifications
  • AI
  • Your other software

Categories shown are examples. Which systems can be connected depends on the software, its access options and your requirements.

Start a discovery

What does your team chase every time someone is hired?

Tell us about one process your team repeats every week. Michael personally reviews every discovery request.