Accounting & Finance

Payables, collections and close, with fewer loose ends.

For controllers, finance managers, AP and AR teams whose weeks go to retyping invoices, waiting on approvals and following up on everything else. Chronosero designs workflows that do the gathering and checking, then stop for the person who approves.

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Where the time goes

Most of the month is follow-up.

The accounting itself is rarely the slow part. The time goes to getting documents in, getting answers back and keeping track of who still owes what.

Invoices typed in by hand
Vendor invoices arrive as email attachments and uploads, and someone keys the vendor, amount, PO and due date into the accounting system.
Approvals stuck in an inbox
An invoice can sit with a manager for days, and nobody notices until the vendor calls about payment.
Past-due balances without an owner
Aging reports show what is overdue, but follow-up depends on someone finding the time to write each reminder.
Payments that don’t line up
A customer pays several invoices at once, short-pays one, or takes a credit, and matching it takes a person and a spreadsheet.
A close that runs on memory
Who owns each reconciliation, and what is blocking the rest, is often tracked in someone’s head or a checklist rebuilt every month.
Reports assembled from scratch
Management reports and budget comparisons are rebuilt each month from exports, and explanations for the big swings are gathered by email.

Example workflows

What these workflows can look like.

A few examples of the kind of work Chronosero designs for finance teams. Each one is shaped around your process and your controls during discovery.

Vendor invoice intake

Today: AP opens each invoice, types the details into the accounting system, checks for a matching PO, and hopes it hasn’t already been entered.
With a workflow: Invoices are saved to the right vendor record, the key fields are read, possible duplicates are flagged, and the invoice is compared with its purchase order.

A person decidesThe approver reviews the invoice and any difference from the PO.

Try this in the Lab

Invoice approval routing

Today: Invoices are forwarded to whoever might approve them, and AP follows up by email when they stall.
With a workflow: Each invoice goes to the right approver based on amount, department or project. Larger invoices get a second approval, and anything waiting too long triggers a reminder.

A person decidesWhether to approve, hold or question the invoice.

Collections follow-up

Today: Someone runs the aging report, decides who to contact, and writes each past-due reminder by hand.
With a workflow: Invoices are watched as they age, and overdue balances create a follow-up task for the right person. Approved reminder drafts can be prepared for review before they’re sent, and promised payments are tracked.

A person decidesYour team decides the wording, what is sent, when to call, and how to handle a dispute.

Cash application matching

Today: A customer payment arrives, and AR works out which invoices it covers before clearing anything.
With a workflow: Incoming payments are matched to open invoices and credits, and anything that doesn’t add up is flagged as an exception.

A person decidesAR confirms each match before the receivable is cleared.

Month-end close checklist

Today: The close checklist lives in a spreadsheet, and the controller walks the office asking what’s done.
With a workflow: Close tasks have owners and due dates. Owners are reminded about open items, and anyone waiting on a blocked task is told what it’s waiting on.

A person decidesThe controller reviews the reconciliations and signs off the close.

Budget variance explanations

Today: Finance compares actuals to budget in a spreadsheet, then emails managers to explain the lines that moved.
With a workflow: After close, actuals are compared with budget. Large variances create a short task for the responsible manager, and their explanations are collected in one place for the management report.

A person decidesFinance reviews the explanations and decides what goes in front of leadership.

Checking the invoice against the PO

Before an invoice reaches an approver, it’s compared line by line with the purchase order. Matching lines move on; a difference is shown to a person with both documents side by side.

Workflow demonstration · fictional data

INV-20418 · PO check

Field	Invoice INV-20418	PO-1177
Vendor	Quillmont Supply Co.	Quillmont Supply Co.
Materials	$4,650.00	$4,650.00
Freight (sources disagree)	$162.60	Not on PO
Terms	Net 14	Net 14

The invoice total is $4,812.60. The approver decides whether the freight charge is billable before anything posts or pays.

Human control

Higher-consequence actions can require approval before they continue.

Workflows handle the capturing, matching, routing and reminding. You decide which approvals, postings and payments stay with the people accountable for the numbers.

Approval of invoices, expenses and purchase orders
Releasing payment batches and any payment
Posting journal entries, matches and adjustments
Credit limits, disputes and write-offs
Anything sent to a customer, vendor or auditor
Signing off the close and the numbers leadership sees

Connection

Your systems, connected.

Accounting and finance workflows usually connect these kinds of systems.

Email
Accounting
Documents
Cloud storage
Spreadsheets
Forms
Notifications
AI
Your other software

Categories shown are examples. Which systems can be connected depends on the software, its access options and your requirements.

Other industries

Start a discovery

What is your finance team chasing this week?

Tell us about one process your team repeats every week or every close. Michael personally reviews every discovery request.

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