Construction

Keep bids, field paperwork and changes moving.

For general and specialty contractors whose estimators, project managers and office teams spend their days moving information between inboxes, spreadsheets and project systems. Chronosero designs workflows that capture it once and route it to the people who decide.

Workflow demonstration · fictional data
  1. Bid package arrivesMarrowfield Civic Annex
  2. Requirements extractedBid date, bond, job walk
  3. Human review: Estimator confirmsNeeds a person
  4. Deadlines on calendar3 dates added
  5. Subcontractors invitedDrafts to review

Where the time goes

The work between the work.

Most delays on a project don’t start in the field. They start when information sits in one place while the person who needs it is somewhere else.

  • Bid details buried in documents

    Bid dates, bonds, job walks and required forms are spread across a package, its addenda and a handful of emails.

  • Quotes tracked in inboxes

    Which scopes have coverage the day before a bid often depends on someone searching their email.

  • Changes that start as an email

    Direction to perform additional work arrives in correspondence and can go unpriced until it’s hard to recover.

  • Field paperwork typed twice

    Daily reports, delivery tickets and hours are written in the field and entered again in the office.

  • Documents that quietly expire

    Insurance certificates, licenses and certifications lapse unless someone is watching the dates.

  • Questions waiting on answers

    RFIs and submittals sit with a reviewer while the schedule depends on them.

Example workflows

What these workflows can look like.

A few examples of the kind of work Chronosero designs for contractors. Each one is shaped around your process during discovery.

Bid package intake

Today
An estimator downloads the package, reads it front to back, and copies the bid date, bond, job walk and required forms into a calendar and a checklist.
With a workflow
The package is filed to a new bid folder, the key requirements are pulled out with their source pages, and the dates are proposed for the estimating calendar.

A person decidesThe estimator confirms the requirements before anything is scheduled.

Try this in the Lab 

Subcontractor quote coverage

Today
Quotes arrive by email, and the team checks coverage from memory the afternoon before the bid.
With a workflow
Each quote is logged against its scope as it arrives. A day before the bid, any scope without a quote is flagged.

A person decidesWhich subcontractor to carry, and how to cover a gap.

Potential change events

Today
An owner’s email asks for additional work. It gets done, and pricing it depends on someone remembering the email.
With a workflow
Messages that read like new direction are flagged as potential change events and logged with the correspondence and dates.

A person decidesThe project manager decides whether it is a change and what it is worth.

Delivery tickets and daily reports

Today
Superintendents write daily reports, and delivery tickets are photographed and re-keyed in the office.
With a workflow
Daily reports come in through a short field form. Delivery tickets are read for supplier, material, quantity and project, and filed to the job.

A person decidesAnything that doesn’t match an order goes to a person.

RFI and submittal follow-up

Today
Who owes an answer, and since when, lives in a spreadsheet someone updates by hand.
With a workflow
RFIs are routed to the right person, submittals are tracked by reviewer, and overdue items trigger reminders.

A person decidesThe answers, approvals and any schedule decisions.

Insurance certificate tracking

Today
An expired certificate is discovered when someone asks for a current one.
With a workflow
Certificates are logged with their expiration dates, and the vendor and project manager are reminded before coverage lapses.

A person decidesHow to proceed when a certificate isn’t current.

Bringing it together: a morning brief

Instead of another dashboard, leaders get a short list of what needs someone today, pulled from the systems the team already uses.

Workflow demonstration · fictional data

Monday, 7:00 AM · needs attention

  • Three bids need action this week
  • Two scopes have no quote yet
  • One change order has waited 19 days
  • One subcontractor certificate expires in 30 days

Human control

Automation surfaces the requirements. Your estimator decides.

Workflows handle the gathering, filing, comparing and reminding. The decisions that carry risk stay with the people accountable for them.

  • Pricing and bid strategy
  • Subcontractor selection and scope decisions
  • Whether something is a change, and what it is worth
  • Approval of invoices, pay applications and payments
  • Anything sent to an owner, agency or subcontractor

Connection

Your systems, connected.

Construction workflows usually connect these kinds of systems.

  • Email
  • Documents
  • Cloud storage
  • Project management
  • Spreadsheets
  • Accounting
  • Calendar
  • Forms
  • Notifications
  • Your other software

Categories shown are examples. Which systems can be connected depends on the software, its access options and your requirements.

Start a discovery

What’s slowing your projects down?

Tell us about one process your team repeats every week. Michael personally reviews every discovery request.